VIP Services & Transportation
Deliver a seamless VIP experience with executive transportation, airport assistance and protocol services for delegates, speakers and executives.
About Our VIP Services & Transportation Services
Helvetica Events provides professional vip services & transportation services with meticulous planning, creative execution and experienced event specialists. We work closely with every client to understand objectives, manage suppliers, coordinate logistics and deliver exceptional guest experiences. Whether your event involves hundreds or thousands of attendees, our team ensures every detail is professionally managed from planning through post-event reporting.
What We Deliver
Airport Meet & Greet
Our team welcomes your VIPs the moment they land at Bali’s airport, assisting with arrival, luggage and a smooth transfer onward.
Fast Track
Skip the queues with fast-track immigration and airport assistance, saving your VIPs and delegates valuable time on arrival and departure.
Luxury Vehicles
Travel in comfort with our fleet of luxury cars and chauffeurs, professionally presented and perfect for executives and VIP guests.
Coach Transfers
We manage group coach and shuttle transfers across Bali, keeping large delegations moving safely and on schedule between venues.
Protocol
For dignitaries and senior executives we manage full VIP protocol, coordinating escorts, timing and courtesies with discretion.
VIP Concierge
Our concierge team handles the extras, reservations, requests and last-minute needs, so your VIPs enjoy effortless, five-star care.
Hotel Transfers
We coordinate seamless hotel transfers for guests and delegates, timed around flights and event schedules for a stress-free stay.
Fleet Management
For large programmes we manage an entire transport fleet, coordinating vehicles, drivers and routes across multiple days and venues.
Our Process
Consultation
We begin with a consultation to understand your objectives, audience and budget, so the plan we build is shaped entirely around your goals.
Planning
We translate your brief into a detailed plan, concept, timeline, budget and supplier list, giving you a clear roadmap before anything is booked.
Coordination
We coordinate every supplier, contract and logistic behind the scenes, keeping timelines, budgets and quality on track in the run-up to your event.
Event Delivery
On the day, our team runs the floor, managing suppliers, cues and guests in real time so everything unfolds exactly as planned.
Post Event Evaluation
After the event we review results against your goals and share a clear report, capturing wins and lessons to make your next event even better.
Our Vehicle Fleet
Toyota Innova Reborn
Comfortable for 3 pax
Ideal for individual VIPs or small executive groups.
Toyota Alphard
Comfortable for 3 pax
Our premium option for VIP arrivals and departures.
Toyota Hiace
Comfortable for 10 pax
A practical choice for small delegation groups.
Medium Size Bus 28
Comfortable for 25 pax
Suited to mid-sized delegate groups moving between venues.
Large Size Bus
Comfortable for 43 pax
Built for full conference groups and large-scale transfers.
Let's Plan Your Transport
Tell us your delegate numbers, arrival schedule, and event dates, and we’ll build a VIP transport plan as part of Helvetica Events’ full-service event management across Bali and Indonesia.